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Free Email Signature Generator

Create a professional HTML email signature in seconds. Pick a template, fill in your details, then copy the HTML directly into Gmail, Outlook, or Apple Mail. No account. No watermark. Completely free.

✅ 5 Templates 🖼️ Photo support 🔗 Social links 📧 Works in Gmail, Outlook, Apple Mail

✉️ Build Your Email Signature

🎨 Choose Template
🔷
Classic Left
📊
Divider Bar
🟣
Purple Bold
🌿
Minimal
⬛
Dark Pro
🎨 Accent Colour
Custom
👤 Your Details
Must be a publicly accessible URL. Round photo recommended — 80×80px or larger.
🔗 Social Links (optional)
🔔 Call-to-Action Button (optional)
Live Preview
Generated HTML (copy this into your email client)
— fill in your details above and click Preview or Copy HTML —

How to Add Your Signature to Gmail, Outlook & Apple Mail

Once you've copied your HTML signature, follow these steps for your email client:

📧 Gmail

  1. Open Gmail and click the ⚙️ Settings gear → See all settings
  2. Go to the General tab and scroll to Signature
  3. Click Create new and give it a name
  4. Click inside the signature box, then press Ctrl+Shift+V (Windows) or Cmd+Shift+V (Mac) to paste without formatting
  5. Save changes. Set as default if desired.

📧 Microsoft Outlook

  1. Open a new email → Insert → Signature → Signatures
  2. Click New, name your signature
  3. In the edit box, right-click and choose Paste Special → HTML
  4. Save and set as default for new messages

🍎 Apple Mail

  1. Open Mail → Mail menu → Settings → Signatures
  2. Select your account, click +, name the signature
  3. Open a plain text editor (TextEdit), paste the HTML code, save as .html
  4. Drag the HTML file into the signature box in Mail

Why Your Email Signature Matters More Than You Think

An email signature is prime real estate. Every professional email you send ends with a few lines of text — and whether that text says "Sent from my iPhone" or presents a clean, branded block with your name, title, direct contact number, and a link to your website makes a bigger difference to how you're perceived than most people realise. Studies by email marketing firms consistently find that a well-designed signature increases reply rates and click-throughs on linked content.

For freelancers and consultants especially, a professional signature is often the first thing a potential client sees before they've visited your website or even read the body of your email. The five seconds it takes them to scan your signature form a real impression — and our generator lets you control exactly what that impression is, without needing to know anything about HTML.

Frequently Asked Questions

In Gmail, go to Settings → See all settings → General → Signature → Create new. Click inside the editor, then press Ctrl+Shift+V (or Cmd+Shift+V on Mac) to paste the HTML without stripping formatting. Save settings.
Yes. In Outlook, open a new email, go to Insert → Signature → Signatures → New. In the signature editor, right-click and choose Paste Special → HTML. Save and set as your default signature.
Enter the public URL of your photo in the Photo URL field. The image must be hosted somewhere publicly accessible — your website, LinkedIn profile, or an image hosting service like Imgur. Images stored on your computer won't work since email clients can't access them.
Yes. The HTML uses table-based layout, which is the accepted standard for email signatures specifically because email clients like Outlook have notoriously poor support for modern CSS. Tables are the most reliable way to ensure consistent rendering across all clients.
Absolutely — there are no limits. Fill in each team member's details individually and copy their HTML. For large teams, you may want to create a shared Google Doc with everyone's signatures for easy distribution.