Free Fillable PDF Invoice Template
A genuinely fillable PDF invoice template — click into any field and type, no Word or Excel required. Free, no sign-up, works with any PDF reader.
Fillable Invoice Template — PDF
Type directly into the PDF — no Word or Excel needed · 43 KB
A free, genuinely fillable PDF invoice template — every field is a real PDF form field, so you can click directly into the company name, line items, and totals and type, without needing Word, Excel, or any design software. Just a PDF reader.
What's Included
- Company and client detail fields, all clickable and typeable
- Invoice number, date, due date and payment terms fields
- An 8-row itemized table with separate fields for description, quantity, rate and amount
- Subtotal, tax rate and total due fields
- Payment details and notes fields
How to Use It
Download the PDF and open it in Adobe Acrobat Reader (free), Preview on Mac, or most modern browsers' built-in PDF viewers — all of these support filling form fields. Click into any underlined field and type; use Tab to move to the next field in sequence.
One honest limitation: this PDF fills in but doesn't calculate. Unlike the Excel version, the Subtotal, Tax and Total Due fields don't auto-sum — you'll need to add up the amount column yourself and type in the totals. If automatic calculation matters more to you than a PDF format, use the Excel template or the live generator instead.
PDF vs. Word vs. Excel vs. the Generator
The PDF template is the right pick when you want something that looks and behaves identically no matter who opens it, with zero risk of a client's software reflowing your layout — which is a real risk with Word and Excel files across different versions and operating systems. If automatic math matters more, the Excel template calculates for you; if you want a finished PDF without filling anything in by hand yourself, the live Invoice Generator builds and calculates it for you in the browser.
Want the totals calculated for you?
Build your invoice in the browser — auto totals, tax, logo upload, download as PDF instantly.
Tips for Best Results
- Fill the fields before printing, or print and complete it by hand, and keep a copy of each issued invoice for your records.
- If you need an editable version with automatic totals, choose the Word or Excel template instead, and export your finished invoice as a PDF.
- Record the invoice number, date, customer and amount in a simple log, which makes it easier to follow up unpaid invoices.
- Check your local requirements for mandatory details, such as business registration, tax numbers and payment terms. This template is not legal advice.
What an Invoice Usually Needs to Include
Requirements vary by country, but most invoices show the seller's name and address, the customer's name and address, a unique invoice number, the issue date, and a clear description of the goods or services with quantities and prices. Where you are registered for VAT, GST or sales tax, you normally also show your tax number, the tax rate and the tax amount, and in many EU countries the date of supply. Add the total due, the payment terms, such as net 30, and how to pay you. If you are unsure about the rules for your business, ask your accountant or check your tax authority's guidance, because a template cannot know your local obligations.